Setting the Overtime

The Overtime tab of the Pay Class allows you to define how PayClock Online calculates overtime. You can define up to three levels of overtime.

1. Select Setup from the navigation list.
2. From the slide out menu select Pay Class.
3. Choose the Pay Class you wish to work with from the list. If you need to create a new pay class select + New.
4. Configure the desired settings for the Pay Class.
5. Go to the Overtime tab.

Use the questions below to complete the Overtime setup:

1. Do employees receive overtime on a weekly basis?
   • Yes - Choose the pay code in which you want the overtime to accumulate from the Weekly Overtime pay code list. Next, under Overtime (1) Limit, enter how much time an employee must work before getting overtime. From the Weekly Overtime Start Day, use the drop down menu to select the day of week that starts the overtime week. Define additional levels if needed, up to three can be set up.
   • No - Leave the option to Not Selected under Weekly Overtime.
2. Do employees receive overtime on a daily basis?
   • Yes - Choose the pay code in which you want the overtime to accumulate from the Daily Overtime pay code list. Next, under Overtime (1) Limit, enter how much time an employee must work before getting overtime. Define additional levels if needed, up to three can be set up.
   • No - Leave the option to Not Selected under Daily Overtime.
3. Do employees receive overtime on a pay period basis? Please NoteThis applies to only bi-weekly, semi-monthly, monthly or custom pay periods.
   • Yes - Choose the option 'Calculate Overtime by Pay Period', the Weekly Overtime column will change to Pay Period Overtime. Choose the pay code in which you want the overtime to accumulate from Pay Period Overtime pay code list. Next, under Overtime (1) Limit, enter how much time an employee must work before getting overtime. Define additional levels if needed, up to three levels can be set up.
   • No - No action needed.
4. Do employees receive overtime if they work 7 consecutive days? Please NoteThis option is only available in the Standard version of PayClock Online.
   • Yes - Choose the day of week that starts the consecutive day counter under Weekly Overtime Start Day. Check the Enable 7th Consecutive Day Overtime option.
   • No - Leave the Enable 7th Consecutive Day Overtime option unchecked.
Examples of 7th Consecutive Day Overtime

PayClock Online is set up with a bi-weekly pay period that starts every other Sunday and the Weekly Overtime Start Day is set to Sunday. An employee works the following.

Sunday the employee works 8 hours (consecutive day counter = 1)

Monday the employee works 5 hours (consecutive day counter = 2)

Tuesday the employee works 4 hours (consecutive day counter = 3)

Wednesday the employee works 6 hours (consecutive day counter = 4)

Thursday the employee works 4 hours (consecutive day counter = 5)

Friday the employee works 5 hours (consecutive day counter = 6)

Saturday the employee works 11 hours, the 7th day of the consecutive day counter has been reached. The employee's time on Saturday will be calculated as 8 hours to Overtime 1 and 3 hours to Overtime 2.

Sunday the consecutive day counter starts again.

Sunday the employee works 8 hours (consecutive day counter = 1)

Monday the employee works 6 hours (consecutive day counter = 2)

Tuesday the employee works 3 hours (consecutive day counter = 3)

Wednesday the employee works 4 hours (consecutive day counter = 4)

Thursday the employee doesn't work (consecutive day counter = 0)

Friday the employee works 7 hours (consecutive day counter = 1)

Saturday the employee works 8 hours (consecutive day counter = 2)

No consecutive overtime is paid because the employee not working on Thursday reset the consecutive day counter. On Sunday the consecutive day counter starts again.

5. Select Save to keep the changes.

Wed 12/05/2018